Student Accounts | Tuition refunds, and the Tuition Refund Plan

Trinity University/Student Accounts
One Trinity Place
San Antonio, TX 78212-7200
(210) 999-7391
(210) 999-7330
(210) 999-8094 (fax)
studentaccounts@trinity.edu

 

The Office of Student Accounts is open Monday through Friday from 8:00 a.m. to 5:00 p.m. When the Office of Student Accounts is closed, telephone inquiries may be directed to the Business Office at (210) 999-7301 between the hours of 8:00 a.m. and 5:00 p.m.

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Contents of this page: 

Tuition refunds
Fee refunds
Deposit refunds
How to receive a refund

The Tuition Refund Plan for Trinity University
Cost
Benefits
Conditions of Coverage
Exclusions
Claims

Claim forms - Dewar website

Tuition refunds

Tuition is refunded according to the policy published in the current Courses of Study Bulletin (click here for the Registrar's home page, select the current Courses of Study Bulletin, then search for "Schedule of reduced costs"), and in the schedule of classes.

If the Withdrawal Occurs:

Trinity University Refunds

Through the last day of Add/Drop 100%
Beginning the day after Add/Drop and for the next eight days 50%
Beginning on the ninth day after Add/Drop 0%

 

Federal regulation mandates the following exception to the refund schedule: For students who withdraw after receiving federal financial aid, Trinity University must determine the amount of aid that must be repaid to the federal aid programs.  Please contact the Office of Financial Aid at (210) 999-8315 if you need specific details about federal aid refund and repayment policies.

Fee refunds

No refunds are given for room charges.  The activity fee is 100% refundable through the end of add/drop and non-refundable after add/drop.   Meal plans are refundable at the rate of 35% of the unspent balance.  Course fees for specific courses (e.g., Music, Geosciences, Trap and Skeet, etc.) are refunded automatically if the course is dropped within the specified add/drop period for the semester, which is generally seven days for the fall and spring semesters.

Deposit refunds

Deposits for first-year students are non-refundable.  For returning students, room deposits are non-refundable except in the most severe extenuating circumstances (such as studying abroad or being placed on academic suspension).  Room deposits, less any damage or other fees, are refundable all or in part only when the student moves off campus, graduates or will not return to Trinity as an enrolled student.

How to receive a refund 

(Electronic refunds are available, if an E-Refund profile has been completed.)        

To prepare for E-Refunds in Fall 2013, click on "Link to Pay Online" above, click on the "My Profiles" tab from the menu bar at the top of the screen, and complete your "Payment Profile".

You may request a refund from the Office of Student Accounts if your account has a credit balance for any of the following reasons:

  1. Your applied financial aid exceeds your current charges;
  2. You have received a refundable credit from a university office or department; or
  3. Your account has been overpaid.

If you are due a refund for any of these reasons, you may request the refund by calling the Office of Student Accounts at (210) 999-7391, (210) 999-7330, or 1-888-TRINITY.  Refunds by check usually require a processing time of ten to fifteen working days.  Cash refunds are processed within one day, but are limited to $150.  Students are limited to two check refunds and one cash refund per semester.  Refunds are not processed during the semester add/drop period.  All refunds may be subject to the approval of the Office of Financial Aid, as well as Student Accounts.

Graduate students, and undergraduate students who live off campus, will receive a refund if their financial aid is received by Electronic Fund Transfer (E.F.T.) and exceeds current charges.  Trinity University will issue this refund within seven days after the funds are received, but not more than ten days before the first day of classes for the semester.

The Tuition Refund Plan for Trinity University

Cost

For the academic year 2013-2014, the cost of the Tuition Refund Plan is $176.00 for all full-time students. 

If you are a re-admitted student or enrolling as a new student in the SPRING SEMESTER, please note that the student must initiate Tuition Refund Plan insurance coverage.

For more information, please contact Student Accounts at (210) 999-7391, or A. W. G. Dewar, Inc. at (617) 774-1555. Please click to view their information e-leaflet.

The Tuition Refund Plan (T.R.P.) supplements the University’s published refund policy. This elective insurance plan provides coverage for tuition, room, board and activity fee charges that are not refundable under the University’s published refund policy. The insurance covers approved withdrawals as a result of serious illness, mental disorder, nervous disorder, accident, or death. The chart below illustrates how the Tuition Refund Plan complements Trinity University’s published refund schedule for tuition charges:

If the Withdrawal Occurs: Trinity University
Refunds
T. R. P.
Refunds
Student
Receives
Through the last day of Add/Drop 100% 0% 100%
Beginning the day after Add/Drop and for the next eight days 50% 50% 100%
Beginning on the ninth day after Add/Drop 0% 100% 100%

The Tuition Refund Plan covers 60% of costs incurred for approved withdrawals due to psychological/emotional conditions verified by a mental health professional provided you are confined in a hospital for two consecutive days during the term.

Without the Tuition Refund Plan, refunds for approved withdrawals are limited to the refund schedule of days, as shown in the table above.  The Tuition Refund Plan enhances this refund schedule dramatically and provides more generous refunds throughout the entire term.

The Tuition Refund Plan will alleviate, if not eliminate, your financial loss.  The plan will provide funds that can reduce your loan obligations under government or private loan programs.

If you withdraw from classes because of a personal injury or sickness, the Tuition Refund Plan will return

  • 100% of your semester tuition and fees, or
  • 60% of your semester tuition and fees if the withdrawal results from a psychological/emotional condition.

The refund will assist you greatly by giving you money that can ease your loan obligations and allow you to continue your education without increasing your costs.

Any student or parent for whom the loss of a semester's tuition and fees would represent a significant financial hardship should consider the Tuition Refund Plan.  Please note that the deadline to decline Tuition Refund Plan , if that is your decision, is October 1 of every year.

Benefits

Injury and sickness withdrawals: Tuition, fees, room and board are refunded at the rate of 100% for the insured semester, less any refund or credit due to you from the University, provided that your physical condition is certified by a licensed physician and that forces you to withdraw from classes completely for the balance of the term.

Psychological/Emotional withdrawals: Tuition, fees, room and board are refunded at the rate of 60% for the insured semester, less any refund or credit due to you from the University, provided that you are confined in a hospital for two consecutive days during the semester and have withdrawn from classes completely as the result of a psychological/emotional condition.

In both of these cases, a complete withdrawal is required.  This means you have provided written notice that because of your injury or sickness, you will not be able to complete the semester, and you will not receive academic credit.  A written statement by your doctor certifying the injury or sickness will be required in addition to verification by Trinity University.

Conditions of coverage

The Tuition Refund Plan covers tuition, fees, room and board.  Off-campus housing, meals, and fraternity or sorority charges cannot be insured.  Your protection covers a full semester from opening to closing date.  Your premium covers a full year, but if for any reason you do not return for subsequent semesters, please notify us so that any unused premium can be refunded to you.  If you begin classes after the first day of the semester, you can still enroll in the plan if your application is postmarked before your first class day.  No application will be accepted that is postmarked after you start classes.

Exclusions

The Tuition Refund Plan does not cover war or any acts of war, whether declared or undeclared; the use (unless prescribed by a doctor) of any drug, narcotic or agent which is similarly classed or has similar effects; taking part in a riot; failure to attend classes for any reason other than injury or sickness; withdrawal when the student receives credit for an incomplete semester; suicide or intentional self-inflicted injury or sickness; initiating, taking part, or being active in a nuclear reaction, nuclear radiation, or radioactive contamination.

Claims

Claim forms with full instructions are available in the Office of Student Accounts.  Claims should be reported within 30 days from occurrence, or as soon as is reasonably possible.  You should arrange for the completion of the claim form.  Benefit payment is made to Trinity University, to be credited to the student's account.  Benefits that are not required to settle the student account will be refunded to you by Trinity University.

All mental, nervous, or emotional withdrawals will be classified in accordance with the Diagnostic and Statistical Manual of the American Psychiatric Association (DSM-IV).

Claim Forms - Dewar website

For additional instructions or to verify that you are on the Tuition Refund Plan, contact Student Accounts at (210) 999-7391. A University claim form may be downloaded online (using Adobe Acrobat Reader) by visiting the Dewar website.

The Tuition Refund Plan was originated in 1930 to protect the financial investment of students and parents in education.  Today over 1,000 leading independent schools and colleges throughout North America offer the plan.  The plan as described here has been designed specifically for the needs of college students and parents.  It offers the unique benefit of a 100% semester tuition and fee refund if you are forced to withdraw at any time during the semester for medical reasons.  The plan is administered by A. W. G. Dewar, Inc., Quincy, Massachusetts, now in its eighth decade of service to the educational community.  The Tuition Refund Plan is underwritten by one of the member companies of One Beacon Insurance Group, Canton, Massachusetts, for A. W. G. Dewar, Inc., doing business as A. W. G. Dewar Insurance Agency, Four Batterymarch Park, Quincy, Massachusetts  02169.  The name of each student is listed on a contract that is held by Trinity University, not as A. W. G. Dewar Insurance Agency for the insurance company, but on behalf of insured students and their parents.  The information provided on this web page is intended as a convenient summary of the plan.  The insurance contract, which is available at Trinity University for your inspection, governs all questions of coverage.  The Tuition Refund Plan is the Service Mark of A. W. G. Dewar, Inc.

The information provided on this page with regard to the Tuition Refund Plan is used with permission of A. W. G. Dewar, Inc.