Online Forms

Employment Authorization

Classified Employment Authorization (pdf)

To be completed to recruit/hire permanent or temporary classified staff.

To be completed by Offices and Departments when requesting student work positions.

Application

*Classified Application for Employment (pdf)

To apply for classified employment at Trinity University. Not required for professional position vacancies.

*Application for Promotion and Transfer (pdf)

To be completed by existing T.U. employees who wish to apply for promotion or transfer.

 

New Hire Paperwork

Personal Data Form (pdf)

To be completed by all newly hired Temporary, Classified, Contract and Faculty employees.

I-9 Form (pdf)

INS Employment Eligibility Verification form to be completed by ALL newly hired employees within 72 hours of their date of hire. A list of Acceptable Documents to verify employment eligibility is included.

W-4 Form (pdf)

IRS Withholding Allowance form to be completed by all newly hired Temporary, Classified, Contract and Faculty employees.

Drug and Alcohol Abuse Policy Statement (pdf)

All newly hired Temporary, Classified, Contract and Faculty employees sign and return the Agreement and retain the Policy.

Harassment Policies (pdf)

All newly hired Temporary, Classified, Contract and Faculty employees sign and return the Acknowledgement and retain the Policy.

Employment Understanding (pdf)

To be completed by all newly hired Temporary or Classified staff only.

Promissory Agreement (pdf)

To be completed by all newly hired Temporary, Classified, Contract and Faculty employees.

Notice to New Employees (pdf)

Worker's Compensation agreement to be completed by all newly hired Temporary, Classified, Contract and Faculty employees who elect to be covered under the employer's worker's compensation coverage at no cost to them.

New Employee Safety Information (pdf)

All newly hired Temporary, Classified, Contract and Faculty employees sign and return the Checklist and retain the Policy.

Performance Appraisal

Probationary Evaluation (pdf)

To be completed at the 2nd and 5th month for each new classified employee and existing employees who are promoted or transferred to a new position.

Finance and Administration Performance Evaluations Form

To be completed once a year with standards and goals set yearly.

Supervisors need to save this document and then proceed to fill out. After you complete each percentage, please "tab" so that the calculations will total correctly.

Annual Performance Appraisal

To be completed once a year during the Spring for each employee. (Revised: Jan. 2003)

Click here for a version you can use your computer to complete. Duplicate the form for each employee as necessary.

Optional Pre-Evaluation Form (pdf)

This form is an optional worksheet for each employee. (New for Jan. 2003)

Click here for a version you can use your computer to complete. Duplicate the form for each employee as necessary.

Clearance Form (pdf)

To be completed by all Classified staff, Contract staff, Faculty and Retirees that are exiting the university.

Benefits

Aetna Medical Claim Form (pdf)

Aetna Prescription Claim Form (pdf)

Aetna Rx Mail Order Form (pdf)

Medical Spending/Dependent Care Reimbursement Form (pdf)

To be completed and mailed to:

GPA

P.O. Box 749075

Dallas, TX 75374-9075

or faxed to GPA at 972-238-7853 by the participating employee for reimbursement. Please attach your receipt(s). A separate reimbursement form must be completed for each person that receipts are submitted for.

*Direct Deposit Form for GPA (pdf)

*Supervisor's Report of Injury Form (pdf)

To protect your right to Worker's Compensation Coverage you must:

Complete the Supervisor's Report of Injury, sign it & get your supervisor to sign it

Go to campus Health Services

Return the Supervisor's Report of Injury to Human Resources within 24 hours or by the next work day

If your injury requires further medical attention, use a First Health/Travelers Workers' Compensation Network provider. A directory of providers can be accessed at http://www.talispoint.com/travelers/ext/?lob=wc.

*Address Change Form (pdf)

For all non-student employees to report address changes. Completion of this form will change your address information throughout the campus.

*Application for Leave (pdf)

To be completed by all Contract staff and returned to HR to record any leave taken. Not required for Classified staff.

Application for Tuition Benefits (pdf)

To be completed by all full-time Classified, Contract or Faculty staff members for tuition reimbursement. (Revised: March 2010)

*Position Audit Questionnaire (pdf)

To be completed by the employee and their supervisor after receiving Vice-Presidential approval. With VP approval, HR will conduct a job audit.

*Personnel Data Form (pdf)

To be completed by applicants requiring reimbursement for travel expenses and/or to request a datatel account prior to the employee's start date.

Authorization for T.U. Services (pdf)

To be completed by dependents of employees, contractors or volunteers requesting T.U. services.

 

Conflict of Interest Disclosure

Conflict of Interest Disclosure for Trinity Administrators (pdf)